Archive Search: Guidelines and Applicable Fees
English Partnerships' historic records holdings
English Partnerships holds records inherited from its predecessors, the Urban Regeneration Agency (which traded as English Partnerships) and the Commission for the New Towns. It also holds records inherited by these two agencies through their roles as successor bodies to other organisations. Therefore, we hold records of 22 New Towns*, eight Urban Development Corporations**, four Housing Action Trusts***, English Industrial Estates Corporation (later English Estates).
Examples of some enquiries that English Partnerships has been able to assist with are:
- Providing copies of plans of buildings constructed by Development Corporations.
- Providing information regarding the construction of buildings, such as dates or materials used.
- Providing copies of planning permission letters.
- Providing copies of images for use in student projects or publications.
Please note that English Partnerships operates an ongoing records review programme in accordance with The National Archives guidance. Therefore records may have been destroyed, particularly if the matter concerned dates from a number of years ago.
Records over 30 years old
Records over 30 years old and of historic interest are deposited in approved archive repositories. Records of national importance are deposited with The National Archives and records of local importance are deposited in local authority record offices. For information regarding records over 30 years old, please contact these repositories in the first instance.
Subject Access Requests
Subject Access Requests made under the Data Protection Act 1998 are subject to a £10.00 fee, which must be received before research is undertaken. Subjects must also complete an English Partnerships Subject Access Request Form, giving as much information as possible to help us locate the data. Under the terms of the Data Protection Act 1998 we will not release personal information to third parties without the written consent of the subject(s).
Forms are available from:
Information Access Officer
English Partnerships
Central Business Exchange II
414-428 Midsummer Boulevard
Central Milton Keynes
MK9 2EA
UK
Email: mail@englishpartnerships.co.uk
Fees
Other than Subject Access Requests, applications for information regarding closed matters held in our Records Centre are subject to a fees charging structure, as outlined below. This partly reimburses us for time and resources used to research and provide results in response to the enquiry.
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For orders placed: |
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Copying charges (per sheet): |
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A1 (plan) |
£5.00 |
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To be charged in as per sets of 10 |
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A4 |
A3 |
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0-10 sheets |
Free |
Free |
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11-20 sheets |
£6.00 |
£12.00 |
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21-30 sheets |
£9.00 |
£18.00 |
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For every extra 10 sheets |
£3.00 |
£6.00 |
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Printing |
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A4 |
A3 |
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0-10 sheets |
Free |
Free |
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11-20 sheets |
£2.00 |
£4.00 |
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21-30 sheets |
£3.00 |
£6.00 |
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For every extra 10 sheets |
£1.00 |
£2.00 |
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Inspecting hard copies Postage |
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Microform |
Price on application Price on application
Price on application |
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Reproduction of material under English Partnerships’ copyright |
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One use of one image |
£50.00 |
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This applies where authors or publishers wish to reproduce records, such as photographs, maps or plans, in publications for financial gain. An acknowledgement to English Partnerships should also be included in the publication (wording will be supplied by English Partnerships). |
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Freedom of Information requests
The Freedom of Information Act details a £450 limit for dealing with requests, after this limit it is discretionary to deal with requests. English Partnerships, role as a Non-Departmental Public Body (NDPB) dictates that it has business considerations, so we shall not be dealing with any requests that cost this much to deal with.
£25 per hour is the rate to be used in calculating the time taken to respond to the request. This is to be taken into account only for the time taken to locate, edit and distribute the information. As the limit is £450 to deal with requests, this allows for a maximum of 18 hours (two-and-a-half days) to deal with a request. Where two or more requests (within 60 days) are from the same person or appear to be from people acting in concert or in pursuance of a campaign, the total costs of dealing with the requests may be taken to mean the cost of replying to all these requests. (N.B. a charge should never be used as a means of withholding information, see the duty to advise and assist.)
Method of payment
Payment can be made by cheque (payable to 'English Partnerships'). Cash will not be accepted if sent by post.
Contacting us
Postal enquiries regarding closed matters should be addressed to:
Information Access Officer
English Partnerships
Central Business Exchange
414-428 Midsummer Boulevard
Central Milton Keynes
MK9 2EA
UK
Alternatively, please contact us using the contact form.
To assist the research process, please be as specific as possible in describing the information you require.
* Aycliffe, Basildon, Bracknell, Central Lancashire, Corby, Crawley, Cwmbran, Harlow, Hatfield, Hemel Hempstead, Milton Keynes, Northampton, Peterlee, Peterborough, Redditch, Runcorn, Skelmersdale, Stevenage, Telford, Warrington, Washington, Welwyn Garden City.
** Birmingham Heartlands, Black Country, London Docklands, Merseyside, Plymouth, Teesside, Trafford Park, Tyne and Wear.
*** North Hull, Waltham Forest, Tower Hamlets, Castle Vale.